Benefits administrator blog from Delta Dental

Category: Work life (Page 2 of 3)

Stay on top of workplace trends, and get tips to improve workplace culture.

What lasting effects will COVID-19 have on the workplace?

COVID-19 has brought about seismic shifts in most aspects of American life. Saying with certainty what the future will bring is impossible, but these four major trends are likely to shape how companies do business.

More remote working than pre-COVID

Working from home has become the new normal for 42% of the American workforce, according to a study from the Stanford Institute for Economic Policy Research.  Despite its challenges, an increasing number of workers have developed a preference for work-from-home arrangements.

Prior to the COVID-19 pandemic, 5% of working days were spent from home. That number currently stands at 40% and is expected to drop to 20% post-pandemic. The two most common responses to the question “[After COVID-19] how often would you like to have paid work days at home?” were “5 days a week and “never.”

For that reason, we anticipate that most employers will seek to find a balance where they allow their workers to work remotely for one-to-three days each week and come into the office for meetings and collaborative work on the other days.

More tools and benefits that facilitate remote work

With more people working remotely, employers will do more to provide the tools and resources that those workers need to be productive. A survey by the global professional services firm Aon has found that 42% of companies around the globe are either already helping their employees pay for home office expenses or are planning to do so. This includes hardware such as keyboards, monitors and headsets; software such as productivity and creative suites; and stipends, such as a monthly internet stipend or a one-time grant to purchase home office equipment.

Because the line between personal and work life can blur when working from home, benefits such as stipends for and wellness may become more common as well. There could even be a shift away from more in-office and commute-based perks. After all, company-provided lunches and public transit stipends aren’t very useful to someone who is working from home, but a monthly stipend for health and wellness costs may be. Such a stipend could be used on everything from traditional health needs (such as doctors’ appointments and prescriptions) to mental health needs (such as counseling and therapy) to overall wellness (such as yoga and guided meditation apps.)

More part-time and contract workers

In the initial stages of an economic downturn, part-time and contract workers can be hit hard, as they tend to have fewer protections than full-time workers. The early stages of the COVID-19 lockdown were no exception, with the U.S. Bureau of Labor Statistics finding that part-time workers accounted for one-third of the job losses in the initial stages of the pandemic despite being 20% of the workforce. However, this trend has begun to reverse as businesses have reopened with varying levels of success.

Economic uncertainty may lead to more roles for part-time and contract workers. Companies may be hesitant to bring on full-time employees out of fear of another downturn, and an unstable economy will lead workers to an increased willingness to take contract and part-time positions with fewer benefits.

Changes in business plans and organizational complexity

COVID-19 has laid bare many of the assumptions that undergirded common business thinking. For the past few decades, efficiency has been king. Businesses have tightened their supply chains, focused on reinvesting profits or paying out dividends rather than keep cash on hand, and generally strived to operate as leanly as possible. The disruptions to global supply chains and daily life caused by COVID-19 have demonstrated the need for resiliency in both business plans and organizational structures.

In the future, businesses may keep more cash on hand in order to help them weather unforeseen economic shocks. Some of the money that would be invested into research and development or payouts for investors may instead go towards reinforcing supply chains and building up reserves of essential equipment and material. After all, businesses have a financial obligation to their stakeholders, and that obligation can’t be met if the business doesn’t have the resources it needs to stay afloat.

Plan on adapting

Both small businesses and large corporations will have to plan for a post-pandemic future. The biggest lesson from COVID-19 is not that there is any single best practice, but rather that unforeseen events can cause massive disruptions across entire economies. Employers should keep in mind that illnesses, natural disasters, economic downturns and more are all possible, and they should have plans in place to deal with a major disruption.

6 strategies to ease employee stress and create a happier workplace

4‑minute read

Stress is costly. From teeth grinding to high blood pressure and anxiety, our bodies often pay the price. Just reading this list of 50 common physical and mental symptoms of stress is stress-inducing itself! But the effects of stress go beyond health — it can even take a toll on your business. In fact, a recent study found that businesses lose billions in productivity due to employee stress. 

Take a deep breath. We’re here to help you with proven strategies to help reduce stress in your workplace (and even have some fun)!

Harness the power of good (deeds)

Volunteering is one of the best ways to combat stress. Research shows that volunteering has many health benefits, including stress reduction.

Volunteering can also give your employees a sense of purpose and appreciation, strengthen relationships and even encourage exercise — all great ways to lower stress. One study even found that people who volunteered for at least 200 hours in a 12-month span were less likely to develop high blood pressure (a common symptom of stress) than non-volunteers.

If your company offers a volunteer time off (VTO) benefit, you can organize events and activities that encourage employees to attend together. If VTO isn’t an option, you can share local volunteer events with employees that happen outside of work hours. Bonus points for including volunteer events with dogs (keep reading to see why)! 

Fight stress with fitness

Exercise is a stress triple threat. Why?

  • Increased happiness: Exercise boosts the body’s natural production of endorphins. This perky chemical has been proven to boost happiness.
  • Positive outlook: Concentrating on your body’s movements — like achieving that perfect push-up form — helps shift focus from life’s stressors to a calm, more positive energy.
  • Improved sleep: Various studies suggest that exercise improves sleep. Poor sleep can increase cortisol levels, which is often referred to as the stress hormone 

To get employees moving, try organizing an intramural-style team sport or sponsoring a race for your company. If you’re not sure what types of activities your employees might enjoy, send out a survey to find out. 

Laugh it off! (And no, we don’t mean ignore it)

Stress is no laughing matter. Or, is it? Are you familiar with the phrase, “laughter is the best medicine?” When it comes to fighting stress, laughter may be an effective remedy. Studies show that laughter can relieve some of the physical symptoms of stress by stimulating circulation and muscle relaxation. Over time, “positive thoughts can actually release neuropeptides that help fight stress and potentially more-serious illnesses,” according to Mayo Clinic.

Don’t worry — there’s no need to host a daily comedy hour at the office. But taking a moment to share a funny story or keeping a joke book on hand may be a good idea. To really get the workplace rolling, why not try a group outing to a laughing yoga class? In addition to getting the giggles, you get a wonderful opportunity to encourage employee bonding and create endorphins.

Create a serene space

Is there a big deadline coming up? Holding a wellness fair soon? Consider contacting a local pet therapy organization that can bring in dogs to interact with employees. Multiple studies suggest that dogs can lower our stress levels — oftentimes even more than a supportive friend according to new research. Plus, dogs can help fulfill our longing for human touch, which can boost dopamine, serotonin and oxytocin (aka our feel good hormones). 

Let’s start with color. For centuries, people across the globe have believed that certain colors can affect mood. In 2003, a Minnesota State University study actually found that subjects placed in a red room gave higher stress ratings than subjects placed in green and white rooms. Why not pick up a paint brush or add some calming accents of green and white to your office space?

Beyond color, research continues to show that exposure to nature can alter mood. A 2018 study even suggests that just visiting a natural environment can reduce stress levels. If your office is in a natural setting, encourage employees to get out and enjoy it during breaks. If a concrete jungle is your landscape, consider organizing nature walks for employees at a nearby park. Adding plants and nature-inspired artwork may also help! 

Send in the dogs

Not only can these furry visitors perk up your workplace, but they can also help employees feel more comfortable connecting with each other. Win-win!

Check stress levels and offer support

With the rise of telecommuting, face-to-face interaction with employees might not be as regular as it was in the past. However, that doesn’t mean we should be less connected! Sometimes just acknowledging employee stress can provide relief. Remind managers to check in on employees’ stress levels regularly, not just when there’s a big project on the line.

In addition to using the stress-busting strategies in this article, encourage managers to stay current on the types of services your company offers to help cope with stress. And, if it seems like employees are feeling more than situational stress, it may be time for them to seek professional help.


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How to prevent your business from “falling back” with daylight saving

2‑minute read

Most of us look forward to snoozing an extra hour once a year when daylight-saving time ends. However, for many people, that additional hour of sleep is where the positive effects stop. When you add the season’s colder temps and bitter weather to its darker, shorter days, you’ve got the perfect recipe for the blues. With increasing evidence that employee happiness is tied to productivity, that’s probably a recipe your business wants to avoid. That’s why we’ve gathered these tips to help your workforce stay happy and healthy in the coming months.*

Get moving.
We’ve said it before, and we’ll say it again — physical activities help create endorphins, which are proven to boost happiness.

  • Organizing company sports leagues is a great way to get employees’ blood pumping, and you get the bonus of team building! Try introducing your employees to a unique sport like curling or broomball. For those who don’t like to compete, check out group fitness classes offered in your area.
  • There are also plenty of small steps — from taking the stairs to parking in the back forty — you can encourage to increase physical activity during the workday. Check out our previous article for advice on how to add more mobility in the office.

Build workplace friendships.
Friendships can be a powerful force when it comes to increasing happiness and productivity, especially workplace bonds. Find ways to help bring your employees together in and outside of the office. Here are some ideas to get you started:

  • Keep tabs on local events and organize a monthly outing
  • Start a book club that meets during lunchtime
  • Provide board games for your break/lunch rooms
  • Find volunteer events employees can sign up for together
  • Pair up new hires with a buddy or two with common interests

Take advantage of the sun (when it’s out).
The sun can be harder to find in the cooler months, but that makes it even more important to catch rays when you can. Sunlight could increase the brain’s production of serotonin, which is associated with mood boosting benefits. In fact, a lack of sun exposure has been linked to major seasonal depression. To help combat the darkness at the office, keep the blinds open and arrange work stations to receive as much natural light as possible. If it’s a particularly sunny day, encourage employees to get out for their lunchbreak to soak up some extra sun.

Don’t wait to seek help.
It’s estimated that 10 million Americans suffer from seasonal affective disorder (SAD), often referred to as the winter blues. If employees start to feel symptoms of SAD or major depression, urge them to seek professional help. The good news: There are several treatment options available, and a doctor can help find the right path to recovery.

 

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*These tips are not meant to be taken as medical advice or as treatment for depression. If you or your employees are suffering from a mental illness, please seek professional help.

5 ways to transform your commute from pain to gain

4‑minute read

Do you live in a metropolitan area in the United States? If you don’t walk or bike to work or exclusively work from home, we bet we can guess how you feel about your commute. Let’s take a look at average commute times by some major metropolitan areas:

  • New York City — 34.7 minutes
  • Washington, D.C. — 32.8 minutes
  • Chicago — 30.8 minutes
  • Oakland — 29.9 minutes
  • Atlanta — 29.2 minutes

Let’s simplify by supposing the average person’s commute time is 30 minutes. You’re looking at an hour-long commute if you go both ways without making any stops. No stopping for gas, no picking up the kids or grabbing the groceries you forgot over the weekend. That’s an hour that you’ve potentially wasted.

But it doesn’t have to be wasted time. In fact, you can even get a jump start on your workday with these tips for making your commute more productive — grouped by drivers and public transit commuters.

For drivers (listening activities only!)

Did you know talking on a hand-held cellphone is banned in 16 states, plus Washington, D.C.?  Hands-free driving is not only safe — in many states it’s also the law.

Here are some commute productivity tips for drivers:

  • Listen to a podcast. These days there’s a podcast for everything. If you’re looking for business insights or news to inspire your workday, check out this guide to the best business podcasts. For those wanting to boost their health or fitness, this comprehensive list has a podcast to help you reach just about any wellness goal. If you prefer using your commute to catch up on life outside of the office, here are some great suggestions to keep you updated on news and current events.
  • Listen to an audiobook. If you’re trying to escape reality on your daily commute, audiobooks are a great option (just don’t get so engrossed you forget you’re driving!). There are far too many to parse out a complete list of suggestions, but we’ll take a shot at naming a few standout titles from recent years. Some popular fiction titles include All the Light We Cannot See by Anthony Doerr and Little Fires Everywhere by Celeste Ng. In the comedy genre, try Calypso by David Sedaris for some serious laughs. For more suggestions, here are 101 more titles you can check out.

For public transit commuters (who have their hands free) 

For commuters who are able to use their hand-held devices, there’s a little more room for productivity. Here are a few tips for those riding to work on public transit:

  • Set your priorities. Try a productivity app like Wunderlist, Evernote, MindMeister or Pocket. The functions vary by app, but in general they help you organize lists, tasks, ideas and resources. You can organize your thoughts, bookmark things to read later, or create a collaborative grocery list.
  • Get your mind right. It may seem counterintuitive, but more screen time may just help ease stress, anxiety and other mental health ailments. Headspace and Calm help ease stress and anxiety with guided meditation, breathing exercises and soothing sounds. Stigma is a journaling and mood tracking app that can help those who suffer from anxiety or mood disorders to identify trends, and even connect with peers through a messaging function. And for those who don’t wish to (or can’t) go to counseling or therapy, Talkspace offers an affordable, convenient solution.
  • Learn a new language. Want to add a skill to your résumé or CV? Duolingo and Rosetta Stone make it easy to learn a new language on the go, with guided lessons and assessment tools.

We hope these tips help make your commute a pleasure rather than a pain by increasing your productivity, delivering a laugh, helping you administer some self-care or just providing some entertainment. Have any suggestions, or want to share your progress? Send us a quick email at newsletters@delta.org.

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4 ways to create a motivating workspace

2‑minute read

Earlier this year, we shared how celebrating your employees can boost happiness and productivity. While showing appreciation for your employees is key, it’s not the only way to inspire your workforce. Designing the right work environment — from paint colors to plants — can also help motivate your employees. Check out our tips below to learn how the right office décor can uplift and encourage your team.

1. Don’t fear color. What color are the walls in your workplace? Are you surrounded by neutral tones or bold color? Research suggests that certain colors can affect a person’s productivity. If you want to spark some creativity in the office, try incorporating the color purple. If a laid-back vibe is what you want to evoke, try adding more blue and green to your surroundings. If you don’t want to saturate your entire workplace in color, consider painting a couple rooms to match the energy you’re after.1

2. Bring the outside in. You know how we just said green is a calming color? This is great news if your workplace has a view — nature is full of it! Try arranging your employees’ desks in a way that maximizes their view of the outdoors. What if your windows look out to a concrete jungle? Create your own lush landscape by decorating the office with plants and hanging artwork inspired by nature.

 3. Let there be (sun)light. While we all know too much sunlight can be harmful, sunlight in moderation can have mood-lifting benefits and may even help your employees stay focused.

“Exposure to sunlight is thought to increase the brain’s release of a hormone called serotonin. Serotonin is associated with boosting mood and helping a person feel calm and focused.” – Healthline Media2  

Keep the blinds open to let as much natural light in as possible. If your workplace lacks natural light, resist the urge to crank up the overhead lights, which can be a nightmare for migraine sufferers. Instead, try providing individual desk lamps so your employees can adjust lighting to meet their own preferences.

4. Live your brand. A great way to get your employees excited about your business is to put it right in front of them. Why not display your mission statement on the wall? What about painting accent walls or providing office supplies in your brand colors? By immersing your employees in your brand, you’re helping them become invested in the business, its goals and its success.

 

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1 http://www.arttherapyblog.com/online/color-psychology-psychologica-effects-of-colors/#.W4Qt5cJry01

2 https://www.healthline.com/health/depression/benefits-sunlight

7 ways to make workplace meetings more productive

Are you regularly engaging with your team members at work? Whether you’re an individual contributor or in a leadership role, refresh your knowledge on the advantages of team meetings, including building trust, fostering innovation, sharing feedback and celebrating successes.

Brainstorming Meeting

Whether staff meetings are common practice at your organization or you’re considering implementing team collaboration, here are a few tips for making the most of your time:

  1. Make it a routine

Start by making your meetings an expected — almost natural — part of your team’s work schedule. Add a recurring appointment on your calendar or set reminders for team engagement so people anticipate the meeting and prepare properly. (More on preparation in a bit.)

  1. Consider location, location, location 

It may sound odd, but the popular real estate mantra also applies to team meetings. Did you know that factors like room temperature, the amount of natural light and even the color of walls can affect how productive or focused people are at work?

You may even consider taking your meeting outside the office. Depending on the occasion, you may meet to plan a project at a local coffee shop, discuss goals and progress over lunch, or celebrate a big win with a round of miniature golf.

Wherever you decide to meet, ensure the setting is appropriate and suited to optimize your team’s focus.

  1. Present information in a way that resonates

Amazon’s CEO, Jeff Bezos, recently revealed that the company’s meeting culture is “the weirdest […] you will ever encounter.” And that may not be a bad thing.

The CEO cited the way information is presented at executive meetings — as six-page narrative memos — as an example of said culture. This style could help foster better reading, writing and listening skills among meeting participants. And it forces meeting attendees to do the required reading. (Anyone getting flashbacks from their high school or college English instructor?)

Bezos’s presentation style may not work for you, but carefully consider the best way to share information with your team. It may be a presentation, a video, a list of references to consider, etc. If you really want to up the fun factor, consider some of these innovative ways deliver engaging meeting content.

  1. Prioritize preparation and set an example

Speaking of doing the required reading, you should make preparation a key requirement for meetings. Send a detailed agenda with any supporting resources beforehand, and don’t skimp on said resources. If your team needs a report, statistics, contextual information, etc. to be productive during the meeting, provide it in advance.

During the meeting, reinforce how crucial preparation is. You may even ban “thinking out loud” unless the meeting is primarily focused on brainstorming.

  1. Encourage creative development

A meeting where attendees are not allowed, or encouraged, to think creatively, offer suggestions and provide candid feedback will most likely not lead to innovation and improved trust. But don’t take our word for it — here are tips from 15 members of the Forbes Coaches Council on promoting creativity at work.

  1. Facilitate compromises when necessary 

We know that a culture promoting collaboration and candor can also lead to creative conflict. Be prepared to facilitate professional disagreements by encouraging compromises during meetings.

One of the most important tips in compromising is a classic — choose your battles. Know what your team’s goals are, communicate them effectively, and know when to compromise based on your objectives.

  1. Cancel if you need to

Even though it’s important to make team engagement a regular part of your work schedule, it’s definitely acceptable to cancel a meeting here and there. In fact, in some cases it may be for the best. If you don’t have much to discuss or work through, don’t meet for the sake of meeting.

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